If you want to automate your purchase order process, you've come to the right place. In this article, we'll show you how to OCR purchase orders so that you can streamline your workflow. We'll cover everything from preparing your purchase orders for OCR automation to choosing the right software for the job. By the end of this article, you'll be able to confidently OCR your purchase orders and get one step closer to a fully automated system.
What is OCR? Define OCR and its purpose
OCR is optical character recognition, a method of converting images into text. The conversion can take place in real-time or in batch mode. OCR software converts scanned documents into editable text files or spreadsheet data. This lets you work with your documents in the format that best suits your business. The most common usage of OCR is to convert scanned printed text into an editable electronic text, but OCR can be used for many other purposes.
The benefits of using OCR for purchase order automation
If you have a high volume of purchase orders to send, OCR can help you automate this process. The most common way to use OCR is with a fax machine. You can scan the PO, convert it into text, and then fax it to the vendor.
How to set up OCR for purchase order automation
To automate your purchase orders, you need a few pieces of software. The first is a tool for scanning the PO and converting it into text-based data. This can be done with a stand-alone scanner or an OCR program with your fax software.
The advantages of using OCR over manual data entry
OCR is much more accurate than manual data entry. OCR can recognize and interpret the purchase order number, vendor name, PO amount, and other information on the document in a few seconds. This process would take employees hours to complete by hand.
Conclusion: the benefits of using OCR for purchase order automation
You can create and deliver orders faster with an OCR purchase order solution. Your employees will spend less time processing these documents, allowing them to focus on other responsibilities. You will also reduce the chance of human error, which can lead to costly mistakes.
